When planning your wedding, there are so many things to think of and take care of, that obtaining a professional to help you and make sure you have a flawless Wedding day is crucial! We share five tips about hiring a wedding planner / coordinator, who to employ and what things to expect:
TIP 1: WEDDING PLANNER VS. WEDDING COORDINATOR?
Planners get excited about the sooner planning aspects and create the game-plan for your Weddings in spain. They include venue searching and help build and update budgets and planning checklists. They look for your better event partners and attend meetings to ensure that everyone is speaking the same language. They’ll review your event partner contracts before signing to ensure that all is really as needed. They offer one-on-one planning meetings and help you on the way. Some planners also provide design or styling services, helping with the creative specifics of your wedding day, while others opt to leave those details to a marriage designer.
We suggest a planner for just about any Wedding spain that involves bringing in much logistics day (meaning, you have to bring everything in from a lamp to a fork). There are so many moving parts with planning, that having someone manage the budget and build a powerful team for you wins 1/2 the battle.
A coordinator dots the i’s and crosses the t’s. They work on a brief(er) timeline when compared to a planner (oftentimes a month-of coordinator) to verify contracts and details you have organized, and ensure nothing is forgotten. They produce a day-of timeline and diagrams and confirm details with the function team, as well make sure things such as final payments and guest counts are to be able. They oftentimes conduct the rehearsal ceremony (whether or not your officiate attends or not). They place personal items out, they orchestrate the marriage ceremony, including giving musician cues, and ensure that vendors are on the same page. They coordinate items involved on the day of the event, from event partner arrival and running the day as scheduled to the last departure. They are simply your liaison and decision maker so that you are (stress) free to enjoy your big day.
Oftentimes venues need a coordinator for the month-of, which really is a good plan, because this person will be an extension of YOU and shopping for your very best interest (instead of a venue coordinator or catering coordinator).
TIP 2: TRUST IS EVERYTHING
When choosing a wedding planner, it’s important to find someone that you totally trust and get along well with. This person will be accountable for turning your dream wedding into possible and has a lot of control over where your cash gets spent. Choose prudently! Do not forget that during your planning time, you’ll be meeting them often, going places together and emailing backwards and forwards, so it is vital that your personalities compliment each other. Make a scheduled appointment to meet them face-to-face to see if their style suits yours. It’s almost like dating yet again!
TIP 3: UNDERSTAND EXPECTATIONS
After you have found your planner, sit back with them and go over your contract clearly, point by point and in person. Each planner differs and some are prepared to do more plus some less. Ensure that you each know just what you expect, so that we now have no disappointments down the road. Be honest your planner can only help you if they know just what you want. Communication is everything!
TIP 4: WHAT’S YOUR (WEDDING) PERSONALITY
The largest downfall I have observed in clients is that there is a whole lot information online which can send couples for a tizzy, impeding the chance to make final decisions.
If you find yourself uncertain about decisions and overwhelmed by the option of information, hire a planner to streamline ideas and possibilities.
In the event that you work regular, and only have after hours and week-ends to dedicate to wedding planner, hire a planner to aid doing some of the footwork with vendors for you.
Typically planners will offer you packages which include some planning meetings and phone calls to help make sure you are making the right decisions and entertaining the correct options for your big day. Honestly, they become a wedding-therapist and make sure you don’t have problems with sleepless night syndrome.
TIP 5: KEEP A CHECKLIST
Don’t expect your planner or coordinator to acquire everything and notes. Write things down along the look journey so that when you have check-ins and meetings you are well organized and ideas can be flushed out effortlessly.